THE BID

THE BIDDING PROCESS

The following section presents the bidding process, the key steps for your city to bid and the timeline which should be respected by the bidding cities. For your information a provisional timetable has been established.

The team of Hurricane Group, composed of the totality of the decision makers for the FISE’s events, will organize meetings in order to select the host cities for the FISE Xperience Series.

OVERVIEW OF THE SELECTION CRITERIA

We strongly recommend the cities bidding for the FISE Xperience Series to form a Local Organizing Committee dedicated to the organization of the event. This committee will ensure the coordination between the Hurricane organizing team, the administrative services, the local authorities and the other local actors concerned by the set-up of the competition FISE Xperience Series.

In our selection, we have a particular attention towards this committee and its capacity to process efficiently and to respect the administrative formalities, and the juridical and legal obligations applicable in France and in the city, allowing then the organization of the festival.

The FISE Xperience Series team will evaluate the capacity of the host cities to answer certain criteria including:

  • The location of the festival in the city, the quality of the venue
  • The accessibility of the venue of the FXS: international airport and easy access to transportation
  • The respect of the technical requirements and of organization defined by Hurricane and described in the document dedicated to the Host cities of the FXS
  • The quality and level of the hosting structure
  • The implication and support of the administrative authorities or local government for the successful implementation of the competition
  • The local media and marketing plan dedicated to the FXS
  • The organization of Human Resources (medical, security, volunteers)
Etapes candidature Fise Experience

THE STEPS OF THE PROCESS

All cities wishing to host the FISE Xperience Series will, in the first instance, fill out an online questionnaire, designated above as an intention letter.

This step will allow it to enter in the race and appear among the cities susceptible to be selected to welcome the FISE Xperience Series in the three years to come (2019-2021). The different steps are indicated below:

  • The candidate city should notify Hurricane of its intention to bid and to host the FXS
  • Pre-selection of the candidates cities
  • The Hurricane teams will contact the cities to assist them, answer their questions, provide the needed complementary elements. On site meetings will be organized
  • The pre-selected cities will attend the Workshops organized during FISE Montpellier 2018, from May 9th to 13th, 2018
  • Submission of the answers of the candidate cities regarding the requirements defined by Hurricane
  • The Hurricane teams will study all of the final bid document of the candidate cities
  • The selected cities will be part of the FISE Xperience 2019
  • Hurricane will sign a partnership contract and will announce the selected cities to host FXS

THE BID DOCUMENT

The candidates cities will have to submit their offer through a bid document. Which document should answer the expectations defined by the logistic requirements and of organization of FXS events, and should include the following elements:

  • Motivation of the city to host the FXS
  • Description of the local organization dedicated to FXS
  • Description of the event venue and its environment
  • Description of transportation infrastructure and logistic
  • Significant experiences in the organization of sports and cultural events
  • Elements describing the support of the local administrative authorities and governments
  • Description of the access of public transportation around the venue hosting the FXS
  • Description of the marketing and communication plan

After receiving your bidding document, Hurricane will send you an official document for the host cities.

BID

CALENDAR

A maximum of six cities will be able to host the tour. To bid:

Before July 14th, 2018

Fill out the intention letter to enter the bidding process on candidaturefisexperience.fr

From May 9th to 13th, 2018

Discovery of FISE Montpellier with Workshops and individual meetings about the FISE Xperience 2019 projects

From October 4th to 5th, 2018

Pre-selection of the Host Cities to host a stop of the FISE Xperience 2019

Before November 30th, 2018

Submission of the bidding document by the potential host cities to host a future stop of the FISE Xperience Series

From December 3rd to 17th, 2018

Study of the bidding documents and scheduling of possible meetings

From December 18th, 2018 to January 15th, 2019

Signing of the contracts between Hurricane and the selected Host Cities

February 11th, 2019

Hurricane announces officially the host city of the FISE Xperience 2019

All along the bidding process there will be a follow up by the Hurricane Team for the candidate cities (advices, site visits, individual meetings…)